Human Resources Assistant

Sabine Marine Group is currently seeking a Human Resources Assistant in our Metairie office.

About us

Sabine Surveyors is a full-service marine surveying and consulting company founded in 1968. Our services include bulk and project cargo surveys, hull and machinery surveys, damage surveys, P&I surveys, on-hire, and off-hire bunker and/or vessel condition surveys, vessel appraisals, vessel audits, management audits, shipyard representation services, CRF 46 Subchapter M Compliance services and vendor audits. 

Essential Duties and Responsibilities:

1. Assist with full-cycle recruiting support, including posting job openings, reviewing resumes, scheduling interviews, and communicating with candidates.
2. Coordinate and support the onboarding process, including preparing new hire paperwork, leading new hire coordination for first day, and ensuring all required documentation is completed and filed.
3. Maintain and update employee records in the HRIS and personnel files while ensuring accuracy and confidentiality.
4. Assist with payroll functions including timesheet review, PTO tracking, employee pay changes, and backup payroll processing when needed.
5. Assist with benefits administration, including employee enrollments, qualifying life events, and responding to employee benefit-related questions.
6. Support offboarding processes by preparing termination paperwork, processing employee status changes, and assisting with exit documentation.
7. Generate HR reports and assist with tracking employee data, licenses, certifications, and compliance documentation.
8. Provide assistance to employees with general questions related to HR policies, procedures, and benefits.
9. Support HR initiatives such as employee training, engagement activities, and internal communications.
10. Provide general administrative support to the HR Manager and assist with special projects as assigned.
11. Perform additional duties and responsibilities as assigned.

1. Associate's degree in Human Resources, Business Administration, or equivalent work experience.
2. 1–2 years of administrative, HR, or office support experience preferred.
3. Strong knowledge of Microsoft Office, including Word, Excel, SharePoint, and Outlook.
4. Experience with HRIS and payroll systems is preferred.
5. Possess a strong knowledge of proper English usage, grammar, spelling, and punctuation.
6. Strong organizational skills with the ability to handle confidential information.

1. Must possess mobility to work in a standard office setting, to use standard office equipment, including a computer, and to attend meetings at various sites away from the home office.
2. Strength to lift and carry materials weighing up to 20 pounds.
3. Vision to read printed materials and a computer screen.
4. Hearing and speech to communicate in person and over the telephone.
5. Regular work time indoors in environmentally controlled conditions, with some exposure to weather conditions, especially hot, humid, and/or rainy weather.

1. Computers and standard office equipment including copiers, scanners, and printers.